Most users are concerned about their essential emails in Office 365 and want to secure them. There is why they want to export Office 365 mailbox to PST file format. We will show the possible ways to perform this exporting procedure for users. Apart from this, there are more reasons to complete this exporting procedure that we will discuss in the next section.
The office is a cloud-based mailing platform that offers a lot facility to users. It is easily accessible from anywhere as well as users can access their multiple accounts. It provides better security features, but still, it is the user’s responsibility to secure their data from future mishaps.
Different reasons behind exporting Office 365 emails to PST
Every user has a different reason for exporting Office 365 mailboxes. Whereas most users have common reasons due to which users look to complete this exporting task.
- Users used Office 365 export mailbox to PST file for having the backup of their important emails.
- PST file format is easily portable and accessible, so users can easily transfer their data in PST files from one system to another one.
- In case you are looking to migrate to the new platform and you need to export Office 365 mailbox to PST file format.
- Users can secure their data from various future mishaps such as accidental deletion of data, cyber-attacks, etc.
Due to these common reasons, users need to perform this exporting procedure of Office 365 emails. Now, we will discuss the possible solutions to complete this task in a hassle-free way.
Ways to export MS Office 365 emails to PST file format
Users must try the manual method or a professional third-party tool to export Office 365 mailbox to PST file format. In the manual method, we will learn eDiscovery Tool that Microsoft offers to complete this procedure. Users need to find professional software that will help in making this task effortless.
Now, we will share how to use the manual method to export your important emails from Office 365 to PST.
How to complete Office 365 mailbox exporting task manually?
Microsoft offers a solution that users can use to complete this exporting procedure, which we generally call eDiscovery Export Tool. In this method, we will use the content search feature of MS Office 365 and export the mailboxes to PST files. Let us see what steps users need to follow to export Office 365 mailbox to PST files.
Step 1: Open Office 365 login page and enter the required details to log in.
Step 2: Go to the Admin Center and click on the Security option.
Step3: Now, choose the Permissions tab and click on the eDiscovery Manager in the list.
Step 4: After that, click on the Edit button.
Step 5: Then, tap on the Choose eDiscovery Administrator and click on the Save button.
Create Content search to export emails from Office 365 to PST files
Once you are done with the above steps, you need to create a content search to export Office 365 mailbox to PST file format. Now, follow the steps below and complete this task effectively.
Step1: Go to the Search option and choose Content Search.
Step 2: Click on the New Search button and create a new search.
Step 3: Enter the name and description for your new search and click on the Next button.
Step4: Pick the mailbox you want to export.
Step 5: Then, add conditions if you want to filter for specific emails.
Step 6: Review your search setting and click on the Submit button.
Step7: Move to the Search list and pick your search from the list. Then, click on the Action.
Step 8: Go to the Export Result and choose your Output. Then, continue with the Export button.
Step 9: On the Export tab, pick your last export and click on the Download results.
Step10: Then, copy the Export key.
Step 11: Export this copied key in the eDiscovery Export Tool after downloading it.
Step 12: Click on the Start to begin the Office 365 export mailbox to PST file task.
Drawbacks of the manual method (eDiscovery Tool)
The users must choose the solution that is reliable and quick to export Office 365 mailbox to PST file format. However, the manual method has so many limitations that may make this task a bit complex.
- It will make the task lengthy and time-consuming as there are multiple and tricky steps that need to follow to complete the Office 365 mailbox backup process.
- Users can’t process the exporting task of selective items using this manual method.
- A single mistake can ruin your whole exporting procedure, so you need to follow each step carefully.
There is why completing this task with the help of the Shoviv Office 365 Backup and Restore Tool is the better option for users. Read the next section to get detailed information on its features.
Shoviv software to export Office 365 mailbox to PST file
Shoviv Office 365 Backup and Restore Tool is a reliable way to complete the Office 365 mailbox exporting task. This software comes with various user-centric features to make this task easy as a cakewalk. Users can add multiple mailboxes at a time to export into MS Outlook PST file. Users can perform Office 365 mailbox backup easily as it offers a user-friendly GUI.
Apart from this PST, users can export their mailboxes into MBOX, MSG, HTML, and other file formats. This software also has a filter option that allows users to include or exclude desired items before initiating the exporting task. Users do not need any technical skills to export Office 365 mailbox to PST files.
The tool works on a job-based process; users can run various jobs at a time the speed of the procedure will remain the same. Users can even pick the large-sized mailboxes to process in this tool.
Wrapping Up
Shoviv Office 365 Backup and Restore Tool is a simple and faster way to export Office 365 mailbox to PST file format. Moreover, users can try out its free demo version to get more details on its features and working procedure. Its free demo version is capable of exporting the first 50 items per folder freely.