Introduction
Outlook 2013/2016 users understand the importance of OST files. These files are the heart of your mailbox, storing offline copies of your emails, contacts, calendar events and more. Yet, these crucial files are prone to corruption. Due to various factors like abrupt shutdowns, virus attacks or software malfunctions, OST files can get damaged.
This guide provides a comprehensive look at how to recreate and recover damaged OST files. The methods discussed range from manual techniques such as using Scanost.exe or exporting and importing data, to professional methods like employing an OST to PST converter. The aim is to arm you with knowledge so that you never lose access to your important Outlook data.
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Manual Methods for Recreating and Recovering Damaged OST Files
When it comes to handling damaged OST files, there are several manual methods available. These techniques can assist users in restoring the valuable information contained within these files. The following sections will delve into two of these strategies: using Scanost.exe and exporting and importing data.
Despite their potential complexity, these manual methods can serve as valuable tools in your arsenal when attempting to recreate or recover a damaged OST file. While they may not offer a guaranteed solution in every situation, they do provide a starting point for troubleshooting common issues related to OST files.
Before we proceed, remember that these techniques require a degree of technical knowledge. Any misstep can lead to further data loss or corruption. It’s always advisable to create a backup before you start with any recovery process. Let’s explore these methods in more detail.
Method 1: Scanost.exe
Scanost.exe is an inbuilt utility provided by Microsoft in older versions of Outlook to repair and recreate damaged OST files. This tool scans your OST file for errors and attempts to automatically fix them. If the file is severely damaged, it reverts it back to its original state.
To use this method, follow these steps:
- Close Outlook if it’s open.
- Go to C:\Program Files (x86)\Microsoft Office\Office X, where XX represents your Office version number.
- Locate and double-click on scanost.exe .
- Select the profile containing the damaged OST file when prompted.
- Choose either ‘Scan and Repair‘ or ‘Scan only‘ option, depending on your preference.
- Click ‘Begin Scan’ to start the process.
Remember, this utility doesn’t exist in later versions of Outlook (2010 onwards). Therefore, using other methods might be necessary if you are operating a newer version of Outlook.
Method 2: Exporting and Importing Data
OST file damage can be mitigated by exporting data and subsequently importing it into a fresh Outlook profile. This approach provides an avenue for recovering the contents of a damaged OST file in the absence of backup.
Steps to export data from a damaged OST file:
- Launch Outlook and select ‘File‘.
- Choose ‘Options‘ > ‘Advanced‘.
- Click on ‘Export‘ to initiate the process.
- Follow the prompts to export your data.
Creating a new Outlook profile and importing the exported data follows these steps:
- Head to Control Panel > Mail > Show Profiles.
- Click on ‘Add‘ to create a new profile.
- Launch Outlook with the new profile.
- Return to ‘File’ > ‘Open & Export’ > ‘Import/Export’.
- Follow prompts to import your previously exported data.
Remember, this method requires careful attention as any misstep can lead to further loss of data.
Professional Method Using an OST to PST Converter
For advanced recovery of damaged OST files, a professional method often comes into play: FixVare OST to PST Conversion. An OST to PST converter is a specialized tool designed to safely convert Outlook data files from OST format to PST format, which can then be imported directly into Outlook. This approach offers an efficient and reliable way to recover data from damaged or inaccessible OST files.
Let’s break down how to use this tool for recovery:
- Download and install a FixVare OST to PST converter tool.
- Launch the program and select the damaged OST file you want to recover.
- Choose “Convert” or “Recover” option in the tool interface.
- Select a destination location for the converted PST file and start the conversion process.
Upon completion, you can import the new PST file into your Outlook profile, thereby achieving recovery of your damaged OST file.
Tips for Preventing OST File Damage
Preventing OST file damage in Outlook 2013/2016 is just as crucial as knowing how to recover them. A few simple practices can save you from the hassle of dealing with damaged files.
- Regular Backup: Make it a habit to regularly back up your OST files. This creates a safety net, ensuring that you always have a copy of your data even if the original file gets damaged.
- Avoid Abrupt Shutdowns or System Crashes: Unexpected shutdowns or system crashes can harm your OST files. Try to close all applications properly and ensure your system is protected against sudden power failures.
- Keep Outlook and Operating System Up-To-Date: Regularly update both Outlook and your operating system. Updates often come with bug fixes that prevent file corruption.
By implementing these strategies, you can effectively decrease the chances of OST file damage and ensure smooth operation within Outlook.
Conclusion
The quest to recreate and recover damaged OST files in Outlook 2013/2016 covers a range of methods. From manual techniques like the use of Scanost.exe or exporting and importing data, to professional methods such as employing an OST to PST converter.
Preparation is key when dealing with OST file damage, underlined by the emphasis on consistent backing up of OST files, avoiding abrupt system shutdowns, and ensuring regular updates of both Outlook and your operating system.
Recovering your damaged OST files in Outlook need not be a daunting task. With these tools and tips, you can confidently navigate any challenges that may arise, ensuring the smooth operation of your Outlook experience.
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