The involvement of parents in students’ activities has always been an issue over the past years due to the lack of communication between teachers, students, and parents. This condition needed to be improved to improve students’ interest in school and their learning outcomes.
Improving parental involvement and engagement through a school management system can greatly benefit students’ performance and behavior in school. They will be backed by the support and guidance of the parents in different aspects of education. It enhances communication and collaboration between parents and schools. Here are several ways you can achieve this goal-
1. User-Friendly Interface:
The institutes must ensure that the school management system has an easy-to-use and intuitive interface for the parents to use it. Several parents are not technologically well-versed to operate the software easily and hence might need help from others.
Creating a system that is easy for parents to figure out can encourage them to check their child’s activities in school. This can be beneficial for both the school management and students. It helps the students to actively engage in school-related activities of their child. It will increase their involvement in the child’s development and education.
2. Online Portal:
Provide an online portal to the parents that they can access easily using a laptop or mobile phone based on their requirements. It must contain complete information about students’ activities, behavior, attendance, exam performance, assignment data, grades, and others.
Further, the system should give necessary information to the parents regarding parents-teachers meetings, fee payments, admission information, etc. that will enhance parents’ experience with school management. The portal must be regularly updated with real-time information about the institutes.
3. Communication Channels:
The school must implement different channels of communication between the parents and teachers. It must incorporate seamless interaction for discussing any issue or topic regarding the student. The system must eliminate the requirement for parents to visit the school to meet with the teachers for discussing any issues with them.
The student management system conducts these activities using messaging, calls, emails, or online chat. They must be informed about students’ absences, activities, and upcoming events in the school.
4. Progress Tracking
The school management system must incorporate a module that completely focuses on students’ performance in the school. It keeps records of their exam performance, assessment reports, and growth data in the school for several years. It must contain important feedback from the teachers in various subjects and aspects of the school.
This data will encourage the parents to take an active part in students’ learning and guide them through their difficult subjects with the help of teachers.
5. Attendance Monitoring:
The school management system enables the parents to get complete information about students’ attendance reports throughout the year. They are notified about the student’s absence in the classroom through SMS/Email notifications. It helps to reduce students’ absence in the classroom as they have to give valid reasons and certificates if required.
Moreover, it enables the students and parents to plan leaves based on the syllabus schedule. This feature can help identify patterns of absenteeism or tardiness, enabling parents to address any issues promptly.
6. School Activities
The student management system helps the schools to conduct events such as parents-teachers meetings, annual days, conferences, workshops, sports days, and gatherings. The parents must be able to access its details easily and RSVP for the event through the system.
This system enhances the transparency of activities happening in schools for the parents. It keeps them in the loop about all the extra-curricular opportunities offered in the schools. It encourages them to help the student participate in activities and find their interests across various fields.
7. Parent Feedback and Surveys
Create a feedback system that will enable the parents to give feedback and suggestions to the school on various aspects, educational or non-educational. Further, the school must conduct surveys and note parents’ experiences in students’ development.
In this way, the schools can develop a system that offers a good experience to the students and parents during their educational tenure. It will not just help in improving the school’s activities but also improve students’ experience with management.
Conclusion-
The school management system is a robust tool that enhances communication and transparency of operation among the parents and school. It helps them take responsibility for students’ education and their progress across various fields. It can be integrated with other software and devices like biometric systems and fees payment systems for better functioning of school’s activities. It is highly secure and easy to use.