Quickbooks Condense Data Utility is an essential feature that helps to shrink the older company file important for the organization. These company files are consuming more space and affect the QB performance. If you also want to condense your company file, this blog is for you. Here we are telling you details of condensing, reasons, how you can perform it for yourself, and things to take note of before you execute compressing. Condense data utility will be useful if you have performance issues and want to improve it.
In case you aren’t sure about doing all the steps on your own or have a query, we suggest you go for expert guidance. Dial +1(855)-738-0359, and we will help you thoroughly with any issue in performing the Condense Data Utility.
Reasons Why You Should Compress File In QuickBooks
Company file contains important data files that are necessary for your organization. Here we are listing the reasons for you to consider the Condense Quickbooks Desktop Company file:
- The large size of the data file.
- You are on the brim of reaching the list limit.
- A recent upgrade of all your hardware on your device.
- Your accounting and technical staff have finalized to go with Condensing after reviewing all other available options.
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Important Things Before You Decide Compress A Company File In Quickbooks
Before you take the leap to condense your company data, you shall consider the following:
- Non – reversible action: If you are deciding to use this feature, keep in mind that it is not reversible. Hence we suggest using it only if it is the best option for your company and you have tried other options for compressing company file in Quickbooks.
- It may or may not work for your company file size: When using this function, this may not condense the transactions and may not be effective on the file size. Also, it won’t shrink the open transaction, and hence the file size won’t be condensed.
- May not resolve the file damage: If you are using it to repair the file damage, it may fail. But you can always restore the damaged file by using the rebuild data tool or running the QuickBooks File Doctor.
Step-Wise Instructions To Perform Condense Quickbooks Desktop Company File (QuickBooks 2019 New Option)
After closing all the open windows on your Quickbooks, follow the instruction below in order to Compress a company file in Quickbooks :
- Click on the QB Desktop icon on the desktop; when it opens, navigate to the file option.
- Click utilities and click on the option that says, Condense Data.
- You will be asked, “How do you want to condense your company file.” Select the first option.
- Click next, and you will see a note on the screen “Working on your file now.”
- Next, a window opens telling you the approx reduction in your file size and also the location of the backup.
Conclusion
The methods we have provided are simplest to execute if you are up to condensing the company file in QB. But if you get stuck or have queries, you can seek help from our experts. Dial +1(855)-738-0359, and our experts will assist you with the Quickbooks Condense Data Utility process.
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